The Performance-Based Measures System (PBMS) is a nationwide automated information system developed by the Association of State Correctional Administrators (ASCA) Performance Measures Committee (PMC) to translate the missions and goals of correctional agencies into a set of uniform measurable outcomes. When ASCA agencies participate in PBMS by collecting and sharing measurement data, they gain a clear sense of how well their facilities and agencies are meeting correctional responsibilities, or “standards,” and how their performance compares with other participants.

The PMC establishes uniform standards by consensus of the membership. The current ASCA PBMS performance standards are Public Safety, Institutional Safety, Substance Abuse, Mental Health, Academic Education, Healthcare, and Justice, Fiscal, and Personnel. For each standard there are uniform measures of performance; and for each measure, there are a variety of uniform key indicators of the outcome measure and rules for how to collect the data.

Agencies and facilities also enumerate and provide characteristics, or “contextual data” to provide appropriate perspective when measures are reported and reviewed. Contextual data also allow for comparisons based on region of the country, number of security staff, scope of agency responsibility, demographic characteristics of the prisoner population, and facility characteristics such as housing type, security level, age, operational capacity, and/or average monthly population.

Link to PBMS Login

Here is a link to the Performance Based Measures System Web Site Login Page:

PBMS Log In

More About PBMS

PBMS Quarterly Report October - December 2016

The ASCA Performance Measures Committee submitted a quarterly report to the National Institute of Corrections outlining the activities of the Performance Based Measures System for the period October through December 2016. Click here for a copy of the report.

PBMS Quarterly Report July - September 2016

The ASCA Performance Measures Committee submitted a quarterly report to the National Institute of Corrections outlining the activities of the Performance Based Measures System for the period July through September 2016. Click here for a copy of the report.

PBMS Quarterly Report April - June 2016

The ASCA Performance Measures Committee submitted a quarterly report to the National Institute of Corrections outlining the activities of the Performance Based Measures System for the period April through June 2016. Click here for a copy of the report.

PBMS Quarterly Report January - March 2016

The ASCA Performance Measures Committee submitted a quarterly report to the National Institute of Corrections outlining the activities of the Performance Based Measures System for the period January through March 2016. Click here for a copy of the report.

PBMS Quarterly Report October - December 2015

The ASCA Performance Measures Committee submitted a quarterly report to the National Institute of Corrections outlining the activities of the Performance Based .Measures System for the period October through December 2015.  Click here for a copy of the report

PBMS Quarterly Report July - September 2015

The ASCA Performance Measures Committee submitted a quarterly report to the National Institute of Corrections outlining the activities of the Performance Based Measures System for the period July through September 2015. Click here for a copy of the report.

PBMS Quarterly Report April - June 2015

The ASCA Performance Measures Committee submitted a quarterly report to the National Institute of Corrections outlining the activities of the Performance Based Measures System for the period April through June 2015. Click here for a copy of the report.

PBMS Participation Map - Updated January 18, 2017

The PBMS Participation Map is updated regularly to reflect the participation of ASCA member agencies across the country.

PBMS Participation Levels:
·       Blue – all organization and facility characteristics and inputting 100% of the organization and facility key indicators.
·       Aqua – all required organization and facility characteristics; 75% of the organization-level key indicators with at least one key indicator for the required organization performance standards; 75% of the required facility-level key indicators with at least one key indicator for each of the facility performance standards.
·       Green – all required organization and facility characteristics; 50% of the organization-level key indicators with at least one key indicator for each of the required organization performance standards; and 50% of the required facility-level key indicators with at least one key indicator for each of the facility performance standards.
·       Purple – all required organization and facility characteristics, 25% of the required organization-level key indicators, and 25% of the required  facility-level key indicators.
·       Pink – entering organization- and/or facility characteristics and/or less than 25% of the organization- and facility-level key indicators.
·       Yellow – no data entry. 

The required key indicators include all of the public safety, institutional safety, justice, education, healthcare, substance abuse, and mental health key indicators.

Click here for a PDF of the Participation Map.

PBMS Participation by Region - Updated January 18, 2017

ASCA has created this chart to go with the Participation Map that shows how the ASCA Regions are progressing in their participation on the PBMS Participation Map.

Click here for a PDF of the Participation by Region Chart.

Counting Rules Correction/Clarification August 12, 2015

Below is a correction/clarification to the PBMS Counting rules for academic education key indicators:

VII.1.4 Secondary Education Needs – Prevalence Among DOC Population – this should be individuals who have attained at least 9 yrs., but do not have a HS diploma, GED, or a state/commonwealth secondary diploma. Do NOT include individuals counted for key indicator VII.1.5 or VII.1.6.

VII.1.5 Middle School Education Needs – this should be individuals who have attained 5.0 to 8.99 years of education.

VII.1.6 Primary School Education Needs – Prevalence Among DOC Population — this should be individuals who have less than 5.0 years of education ( 0 – 4.99 years).


Click here for the full Counting Rules document updated August 11, 2015.

PBMS Quarterly Report January-March 2015

The ASCA Performance Measures Committee submitted a quarterly report to the National Institute of Corrections outlining the activities of the Performance Measures System for the period January through March 2015. Click here for a copy of the report.

Revised PBMS Counting Rules - Effective July 1, 2015

At its February 2015 meeting, the Performance Measures Committee approved revised counting rules for the organizational characteristics. The changes expand the counting rules for the Organization Inmate Population to include:  

 

•  Inmates housed in facilities not operated by the DOC, such as county or regional jail facilities or facilities operated by private vendors.

•  DOC Inmates housed in community-based facilities operated by the DOC, county, or private vendors. (If the DOC offender’s legal status is “inmate,” he/she should be included in the count for the organization inmate population.) 

 

The revised counting rules will go in effect for the July 2015 data.  Thus, for example, when reporting the January – June 2015 data, use the current counting rules for the organization characteristic data.  When reporting the July 2015 organization characteristic data, use the revised counting rules when reporting the characteristics of organization inmate population.  

 

Effective July 2015, the revised Counting Rules for the Organization Characteristics will be: 

 

Organization inmate population:

 

1. Organization inmate population on the last day of a given month includes:

  • Inmates in facilities operated by the DOC.
  • Inmates housed in facilities operated by other state(s)' correctional facilities under a contract for bed space.
  • Inmates housed in facilities not operated by the DOC, such as county or regional jail facilities or facilities operated by private vendors.
  • Inmates housed in community-based facilities operated by the DOC, county or private vendors.  (If the offender's legal status is "inmate," he/she should be included in the count for the organization inmate population.

2. Organization inmate population on the last day of a given month excludes:

  • Inmates under the inter-state compact agreement; these inmates should be counted by the receiving state.
  • Inmates house in teh DOC facilities as "safe keepers," i.e., for an evaluation/diagnostic assessment or as a courtesy for a local facility or law enforcement agency.

For your convenience, the counting rules changes have been are highlighted in yellow. 

Click here for the PBMS Counting Rules Effective July 1, 2015 with the changes highlighted in yellow.

If you have any questions about the revised counting rules, please contact Patricia Hardyman — phardyman@asca.net

ASCA July - September 2014 Quarterly Report

The ASCA Performance Measures Committee submitted a quarterly report to the National Institute of Corrections outlining the activities of the Performance Measures System for the period July through September 2014. Click here for a copy of the report. Click here for the PBMS Performance Metrics.

2017 PBMS Audit Schedule

The PBMS audit protocol includes review of each of the four types of PBMS data – Organization Characteristics, Facility Characteristics, Organization Key Indicators and Facility Key Indicators.

As additional agencies begin inputting data into the System, the agency will be added to the PBMS audit schedule.
Click here for a PDF of the audit schedule.  Click here for a PDF that describes the audit process.

PBMS Users Contact List

The list of Agency staff that is responsible for collecting and entering data into the PBMS system is updated regularly.  The list provides a useful link to other agency staff for help and support. 
Click here for the list of PBMS Agency staff updated January 24, 2017.
Click here to report changes to your Agency staff.

PBMS Counting Rules Updated September 10, 2014

The PBMS Performance Standards, Measures and Key Indicators with Counting Rules were updated on September 10, 2014.

The mental health key indicators were updated to reflect the changes to from DSM IV to DSM V (pages 59 –66).  The changes are highlighted in green.  The mental health key indicators updated included:

• V.1.2 Mental Health Diagnosis Among Number Assessed
• V.1.3 Mental Health Diagnosis – Prevalence Among DOC Population
• V.1.4 Axis I Mental Health Diagnosis – Prevalence among Assessments
• V.1.5 Axis I Mental Health Diagnosis – Prevalence among DOC Population

Click here for the PBMS Counting Rules Updated September 11, 2014.

PBMS Resource Manual Updated October 1, 2015

The PBMS Resource Manual contains background information about the Performance Based Measures System, the counting rules for the Agency and Facility Characteristics and Key Indicators, Frequently Asked Questions and Answers, download templates and users guide developed by Advanced Technologies Group.

Click here for Section 1 "Users List, Forward, Introduction, PBMS Questions and Answers" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 2 "ASCA Constitution Amendment, History/ Mission of PBMS Project" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 3 "Key Indicators and Counting Rules" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 4 "Glossary/ Q&A Document" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 5 "Data Entry Guidelines & Reports" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 6 "Template for Data Upload" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 7 "PBMS Users Guide" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 8 "Handouts: Presentations" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 9 "Handouts: Sample Reports" of the PBMS Resource Manual updated October 1, 2015.

Two Maps for Tracking PBMS Participation

A question posed at the January 2013 meeting of Performance Measures Committee was, "How many agencies would advance on the PBMS participation map if the total percentage of key indicators was counted without the requirement to enter data for at least one key indicator for each of the performance standards?"  Under this criteria, five agencies advance in their participation color.

Click here for the two maps and an explanation of the comparative differences.

PBMS Most Frequently Asked Questions - September 2015 Update

The ASCA PBMS staff maintains an ongoing list of the most frequently asked questions to assist agency staff in finding answers to their PBMS questions.
Click here for the most FAQ document update in September 2015.

ASCA Performance Based Measures Project - Frequently Asked Questions

The ASCA staff has compiled this question and answer document about the Performance Based Measures System.  If you have further questions about the PBMS please contact Patricia Hardyman at phardyman@asca.net

Performance Based Measures System Staff

 

Camille Camp

ASCA Co-Executive Director

Patricia Hardyman

Senior Associate for PBMS

 

Funding Partner, Bureau of Justice Assistance

BJA has supported the development and implementation of PBMS since 2002.  Click here for more information about BJA, our funding partner.

PBMS Information Sharing Policy

During it's July 30, 2010 meeting in Chicago, IL the Performance Measures Committee discussed how reports generated by the Performance Based Measures System would be shared with other interested parties. The Committee passed the attached motion regarding information sharing and the motion was adopted as practice during the ASCA Executive Committee meeting on Sunday August 1, 2010. Click here for the motion.

Early History of PBMS

ASCA has always been committed to providing the most accurate correctional data to our membershipClick here to review the Early History of PBMS.

PBMS Development Process

The PMC set out to develop uniform standards and measures of correctional performance so that review and research of its jurisdictions’ performance could be analyzed with certainty that all participants would be calculating numbers and rates the same way. Click here to review the PBMS Development process.