Trainers

Patricia Hardyman

As the System Administrator for PBMS, Dr. Hardyman provides technical assistance to PBMS users, conducts PBMS training for agency staff, monitors data entry and participation, and works with the PMC in the development of standards, measures and key indicators. She has been conducting correctional training and research on a variety of venues and topics for over thirty years.

Curriculum

PBMS Counting Rules Effective September 1, 2016

The PBMS Counting rules were updated to the PBMS restrictive housing key indicators approved by the Performance Measures Committee at its August 5th meeting. The new key indicators include:

  • VI.5.2 Restrictive Housing Assessment
  • VI.5.3 Restrictive Housing Status Reviews
  • VI.5.4 Restrictive Housing Mental Health Assessment
  • VI.5.5 Mental Health Treatment for Mental Health Diagnosis – Prevalence among Restrictive Housing Population
  • VI.5.6 Transition Programming among Restrictive Housing Population

The counting rules for the new restrictive housing key indicators are on pages 75 – 79 of the updated counting rules document.

Click here for the Counting Rules document effective September 1, 2016.

Counting Rules Correction/Clarification August 12, 2015

Below is a correction/clarification to the PBMS Counting rules for academic education key indicators:

VII.1.4 Secondary Education Needs – Prevalence Among DOC Population – this should be individuals who have attained at least 9 yrs., but do not have a HS diploma, GED, or a state/commonwealth secondary diploma. Do NOT include individuals counted for key indicator VII.1.5 or VII.1.6.

VII.1.5 Middle School Education Needs – this should be individuals who have attained 5.0 to 8.99 years of education.

VII.1.6 Primary School Education Needs – Prevalence Among DOC Population — this should be individuals who have less than 5.0 years of education ( 0 – 4.99 years).


Click here for the full Counting Rules document updated August 11, 2015.

Revised PBMS Counting Rules - Effective July 1, 2015

At its February 2015 meeting, the Performance Measures Committee approved revised counting rules for the organizational characteristics. The changes expand the counting rules for the Organization Inmate Population to include:  

 

•  Inmates housed in facilities not operated by the DOC, such as county or regional jail facilities or facilities operated by private vendors.

•  DOC Inmates housed in community-based facilities operated by the DOC, county, or private vendors. (If the DOC offender’s legal status is “inmate,” he/she should be included in the count for the organization inmate population.) 

 

The revised counting rules will go in effect for the July 2015 data.  Thus, for example, when reporting the January – June 2015 data, use the current counting rules for the organization characteristic data.  When reporting the July 2015 organization characteristic data, use the revised counting rules when reporting the characteristics of organization inmate population.  

 

Effective July 2015, the revised Counting Rules for the Organization Characteristics will be: 

 

Organization inmate population:

 

1. Organization inmate population on the last day of a given month includes:

  • Inmates in facilities operated by the DOC.
  • Inmates housed in facilities operated by other state(s)' correctional facilities under a contract for bed space.
  • Inmates housed in facilities not operated by the DOC, such as county or regional jail facilities or facilities operated by private vendors.
  • Inmates housed in community-based facilities operated by the DOC, county or private vendors.  (If the offender's legal status is "inmate," he/she should be included in the count for the organization inmate population.

2. Organization inmate population on the last day of a given month excludes:

  • Inmates under the inter-state compact agreement; these inmates should be counted by the receiving state.
  • Inmates house in teh DOC facilities as "safe keepers," i.e., for an evaluation/diagnostic assessment or as a courtesy for a local facility or law enforcement agency.

For your convenience, the counting rules changes have been are highlighted in yellow. 

Click here for the PBMS Counting Rules Effective July 1, 2015 with the changes highlighted in yellow.

If you have any questions about the revised counting rules, please contact Patricia Hardyman — phardyman@asca.net

PBMS - Administration of the System Presentation

Click here for the Performance Based Measures System administration training PowerPoint presentation

PBMS - Using the Report Features Presentation

Click here for the Powerpoint presentation of the 2014 PBMS Using the Reports Feature Presentation.

PBMS Counting Rules Updated September 10, 2014

The PBMS Performance Standards, Measures and Key Indicators with Counting Rules were updated on September 10, 2014.

The mental health key indicators were updated to reflect the changes to from DSM IV to DSM V (pages 59 –66).  The changes are highlighted in green.  The mental health key indicators updated included:

• V.1.2 Mental Health Diagnosis Among Number Assessed
• V.1.3 Mental Health Diagnosis – Prevalence Among DOC Population
• V.1.4 Axis I Mental Health Diagnosis – Prevalence among Assessments
• V.1.5 Axis I Mental Health Diagnosis – Prevalence among DOC Population

Click here for the PBMS Counting Rules Updated September 11, 2014.

Agenda for a Training Program

PBMS training is a 1.5 day program that includes to following topics: Overview and Objectives of the Training; PBMS Mission and History of PBMS; Introduction to the Performance Standards, Measures and Indicators; Counting Rules Q & A; Administration of the PBMS; Agency/Facility Characteristics And Key Indicators Data Enter Demonstration; Using the Reports Feature; and Implementing PBMS In Your Jurisdiction.  Click here to review an agenda for Performance Based Measures System Training Seminar.

Early History of PBMS

ASCA has always been committed to providing the most accurate correctional data to our membershipClick here to review the Early History of PBMS.

PBMS Development Process

The PMC set out to develop uniform standards and measures of correctional performance so that review and research of its jurisdictions’ performance could be analyzed with certainty that all participants would be calculating numbers and rates the same way. Click here to review the PBMS Development process.

Introduction to Performance Standards, Measures, and Indicators

Description of PBMS hierarchical of performance standards, measures, and key indicators designed to translate the missions and goals of correctional agencies into a set of measurable outcomes.  Click here for an introduction to PBMS.

Administration of System, with Practice

This includes an overview of PBMS administration along with instructions for logging into the System, changing your password, creating new users, identifying your agency’s facilities, and uploading data.  Click here for more information on the administration of the PBMS system.

Report Features, with Practice

This is an overview of the PBMS reporting features including description of types of PBMS reports and instructions for generating intra-agency and comparative agency reports. Click here for more report features.

Participation Presentation

Learn the benefits of PBMS participation and the criteria for green, pink and gray on the PBMS Participation Map. Click here for  a presentation about participation.

PBMS Implementation Homework

Is your agency ready to participate in PBMS? Preparation for presenting your ideas and questions regarding ten implementation issues -- commitment, organizational buy-in, changes in measurement, organization of project, training, start-up approaches, quality control, time considerations, and cost considerations.  Click this link to download the PBMS Implemenation Homework PowerPoint presentation.

Implementing PBMS in Your Jurisdiction

Examine implementation issues for your agency: Commitment, Organizational Buy-In, Change in Measurement, Organization of Project, Training, Start-up Approaches, Quality Control, Time Considerations, and Cost Considerations. Click here for more information.

Do you want to be Trained for PBMS?

Why Participate in PBMS?

Learn the benefits of PBMS participation and the criteria for green, pink and gray on the PBMS Participation Map.  Click here to learn why your agency should participate in PBMS.

PBMS Training Readiness

Criteria for assessing your agency’s readiness for PBMS training.  Click here for more information on PBMS Training Readiness.

Request Training

Email a request for your agency to be added to the next training session at phardyman@asca.net.

Online Training

Performance Based Measures System: What Really Counts in Corrections

Information about the national automated Performance-Based Measures System (PBMS) was provided during a broadcast on September 14, 2011. PBMS is an accurate, consistent system to capture, record, report and share data between correctional agencies created by the Association of State Correctional Administrators (ASCA).  The panels described the scope and development of PBMS regarding how specific needs give rise to PBMS solutions; described the key components of PBMS; examined the benefits of using the PBMS during and Evidenced Based Practice decision making process; and identified available resources that support implementation of PBMS.

Click here to download the webcast video.

During the broadcast, participants were encouraged to submit questions to the panel but not all questions were addressed during the broadcast.  Click here to download the responses to those questions.  ASCA has created a forum to continue the dialog about PBMS.  If you are able to sign into the ASCA web pages, sign in and click the link to the forum to post your comments and questions.  If you are not able to sign in, send your comments or questions to phardyman@asca.net

September 14, 2011 PBMS Broadcast Forum
Click here to view forum responses in the Forum Posts Section.

Request a Meeting

If you have a suggestion for an online training session please send it to ASCA so that we can schedule a meeting and invite others.  Please include in your suggested training topic(s) and the target group to receive training.  Email your request to phardyman@asca.net.

Training Resource Documents

PBMS Resource Manual Updated October 1, 2015

The PBMS Resource Manual contains background information about the Performance Based Measures System, the counting rules for the Agency and Facility Characteristics and Key Indicators, Frequently Asked Questions and Answers, download templates and users guide developed by Advanced Technologies Group.

Click here for Section 1 "Users List, Forward, Introduction, PBMS Questions and Answers" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 2 "ASCA Constitution Amendment, History/ Mission of PBMS Project" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 3 "Key Indicators and Counting Rules" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 4 "Glossary/ Q&A Document" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 5 "Data Entry Guidelines & Reports" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 6 "Template for Data Upload" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 7 "PBMS Users Guide" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 8 "Handouts: Presentations" of the PBMS Resource Manual updated October 1, 2015.

Click here for Section 9 "Handouts: Sample Reports" of the PBMS Resource Manual updated October 1, 2015.

PBMS Presentation at the April 2014 ICRN Conference

ASCA Co-Executive Director George Camp presented information about the ASCA PBMS System during the Institutional Corrections Research Network (ICRN) meeting in Aurora, CO on April 23 and April 24, 2014.

Click here for a copy of the presentation.

KY PBMS Training Video

Training Video

PBMS Map of Minimum and Maximum Values

PBMS Characteristics:  Click here for a Map of the minimum and maximum values accepted by the System.

Roll Out of PBMS Fiscal and Personnel Standards

ASCA is pleased to announce that the new Performance Based Measures System Fiscal and Personnel Standards were implemented on May 23, 2011.  The new Fiscal and Personnel key indicators are to be reported annually in March along with the recidivism standards.  We are excited to have these new important standards available in the PBMS.  Click here to view the new fiscal and personnel counting rules.  Click here to view the new March upload template for reporting the annual recidivism, fiscal, and personnel key indicators.

PBMS Template for Upload of Annual Key Indicator Data for Recidivism, Fiscal and Personnel Standards

The PBMS template for upload of annual key indicator data for Recidivism and the new Fiscal and Personnel Standards was updated May 23, 2011 to add the fiscal and personnel standards.  These standards will be reported on an annual basis in March.  Click here to view the Upload Template

August 1, 2011 PBMS Upload Template for Agency and Facility Characteristics and Key Indicators

Click here for the PBMS Upload Template updated on August 1, 2011.
Click here for the PBMS Upload Template w Annual Key indicators updated on August 1, 2011.

For the most current upload template, go to PBMS website (www.pbms.us) and click on “Upload.”

ASCA Performance Based Measures Project - Frequently Asked Questions

The ASCA staff has compiled this question and answer document about the Performance Based Measures System.  If you have further questions about the PBMS please contact Patricia Hardyman at phardyman@asca.net

Performance Measures Management

The Performance Based Measurement Management Handbook developed under the Government Performance and Results Act regarding the establishment of a integrated performance measurement system.  Click here to download the Performance Based Measurement Management Handbook.

PBMS Most Frequently Asked Questions - September 2015 Update

The ASCA PBMS staff maintains an ongoing list of the most frequently asked questions to assist agency staff in finding answers to their PBMS questions.
Click here for the most FAQ document update in September 2015.