Susan hunter

Susan M. Hunter Scholarship : Learn the Scholarship Process

asca seal
It is important to learn how the scholarship process flows and what documentation is required before creating and submitting a Scholarship application. Take some time to read this page and the explanations/examples provided in the links before beginning your application.

A. Eligibility for the Scholarship

Minimum Requirements

The applicant must be the child of a current, retired or deceased employee who is or was a full-time employee of a corrections agency that is a member of ASCA.

Applicants must be high school seniors entering college, undergraduates, or graduate students and must attend a 2 or 4-year accredited college or university.  Students must be enrolled full time as defined by their college or university.  Incoming first-time freshman and enrolled full-time college graduate or undergrad students must have a minimum college GPA of 3.3. Graduate students’ field of study must be Corrections/Criminal Justice.

B. Application Components

1. Online Application

The Susan M. Hunter Scholarship Application is completed on-lineClick here to download and view a sample application first. The 2017 application period will run from from February 1, 2017, to March 31, 2017.  

2. Essay

All new applicants must include in the online application an essay that describes their career goals and what receiving this scholarship would mean to the completion of their undergraduate or graduate education.  Additionally, graduate students must describe their 
Corrections/Criminal Justice career goals in their essays.

Essays must be written in English and be no more than 300 words.

Previous award recipients do not have to submit an essay.

3. Documentation in Support of Application

a.  Official Transcript -
New Applicants:
A transcript of your subjects and grades will be required by ASCA if you are selected as a scholarship recipient.   An official transcript contains a school official's signature and has a raised seal or is printed on security paper.  Click here to view an example of an official college transcript.  A transcript is only required to verify your classes and grades if you are notified you have been selected as a scholarship recipient.

  A transcript is required from the college or university for students that are applying for a renewal of their scholarship, showing that they are in good standing with the college or university and have maintained a full time student status and minimum required 3.3 GPA.

  • An official transcript must arrive in a sealed envelope with a school official's signature or the school seal across the closure.  Click here to view an example of an official transcript envelope with a school official's signature in place.
  • An official transcript is NOT: a printout
 from a website; a photocopy of a transcript; a summary of classes “in progress”


b. Test Scores - Incoming freshman, who were required to take the SAT or ACT for their college of choice, must submit a copy of those test results if they do not appear on the official transcript.  If the applicant was not required to take the 
SAT/ACT for his/her college of choice, note that explanation in the Comments box of the application. Enrolled undergraduate students should not send SAT or ACT test results.   Click here to view an example of an ACT report.  Click here to view an example of an SAT report.

c. Two Recommendation Letters.
 DO NOT send more than two.

  •  At least one recommendation letter must be from a recent high school, college or university educator who has had you in class.  
  •  A recommendation letter from the applicant’s parent is not acceptable.                           
  •  Letters must be dated after October 31, 2016.
  •  Recommendation letters are NOT letters of acceptance to colleges, nor are they letters for receiving awards.
  •  Reapplying past recipients are not required to submit recommendation letters.
  •  Recommendation letters do not have to be sent as confidential documents or in a separate or sealed envelope.

       All required documentation must be postmarked by March 31, 2017.

       Faxed or hand-delivered applications/
documentation will NOT be accepted.

       DO NOT send any additional materials. Cover letters, photos, resumes, copies 
of certificates, etc., will NOT be accepted.

C. Deadlines.

Application and Documentation Deadlines

Applications are due March 31, 2017.  All hard copy information (official transcript for renewals and two letters of recommendation for new applicants) must be postmarked no later that March 31, 2017.

All hard copy information must be mailed to the following address; Association of State Correctional Administrators, 1105 2nd Street South, Nampa, ID 83651.  Faxed or hand delivered materials will not be accepted.

D. Selection

Selection Process

The Scholarship Review Committee will select scholarship recipients in June 2017. Recipients will be notified by phone, and their names will be posted on the ASCA website. Non-recipients will be notified via email.

E. Awards

Scholarship Awards

In 2016, scholarships were awarded in the amounts of $1,000 for undergraduate students, $1,500 for graduate students and $500 for continuing award winners. The number of scholarships and amounts of awards depends upon donations received.

Frequently Asked Questions

Frequently Asked Questions

1. Who is eligible to apply for the scholarship?

Children of a current, retired, or deceased full-time employee of a corrections agency that is a member of ASCA. Children of vendors within corrections are not eligible.


2. Can a child of a state and/or federal employee apply?

Yes, children of current, retired, or deceased employees of both state and federal correctional agencies that are members of ASCA are accepted.


3. Can a stepchild of a DOC employee apply?

Only if the stepparent is the child's legal guardian.


4. Can a grandchild of a DOC employee apply for the scholarship?

Only if the grandparent is the child's legal guardian.


5. Can a DOC employee apply for the scholarship?

No, only the children of correctional agency employees who are high school seniors, college undergraduate students, or college graduate students can apply. However, you can check with your agency to see if other scholarships or funding are available.


6. Is my child eligible to apply for the scholarship if I work as a contractor for the Department of Corrections?

No, the child's parent must work or have worked (retired, deceased) as a full-time employee for the Department of Corrections.


7. Can my child go to college out of state and still be eligible?

Yes, there are no stipulations on the location of the college your child attends.


8. Does the applicant have to be majoring in Criminal Justice?

Only graduate students applying have to be a Criminal Justice major. Undergraduate applicants can have any major.


9. Are there any specific requirements for the letters of recommendations?

Yes, the letters of recommendation must be on a document with an official letterhead. Also, at least one letter of recommendation must be from a recent high school, college, or university educator who had you in class.


10. Can I file as a previous award winner if I was awarded the scholarship in a year other than last year?

Yes, as long as you meet all of the eligibility requirements.

11. Do re-applicants need to send in an essay and two letters of recommendation?

Prior winners who are re-applying do not need to send in an essay and two letters of recommendation. However, prior winners do need to fill out and submit the online application. Re-applicants who were not awarded the scholarship do need to send in an essay and two letters of recommendation.


12. When do I need to send in an official transcript?

Prior winners must submit an official transcript by March 31, 2017 to show they are in good standings with the College/ University (maintaining 3.3 GPA and full-time student status). New applicants only need to submit an official transcript once they are informed that they have been selected as a scholarship recipient. For new applicants, no transcript is needed when initially applying.


13. What do I do if I cannot find the "done" button at the end of the online application?

Make sure all required information is completed and move through the three pages of the application. If you are still having problems accessing the "done" button, try filling out the application in another browser (i.e. Firefox, Safari, etc.).


14. When will applicants be notified if they have been selected as a scholarship recipient?

They will be notified upon selection and approval of the Scholarship Review Committee in June.


15. How will I be notified about the scholarship recipients?

All scholarship winners will be notified by phone and will receive a follow-up email. Applicants who were not selected as recipients will be notified by email.


16. How much money are the recipients awarded?

New recipients will be awarded $1,500. Renewals will receive $750.


17. How will the recipient receive their scholarship award and monies?

The scholarship award and check will be sent to the Chief Executive Officer for the correctional agency in which the child's parent is employed. The Director's office will make arrangements with respective parties for a formal presentation.

Questions or Comments about the Susan M. Hunter Scholarship

If you have a question about the Susan M. Hunter Scholarship or the application process you may call the ASCA offices at 208-608-5827 or email us here.