Library : Significant ASCA Docs

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PBMS Counting Rules Updated July 5, 2016

The PBMS Counting rules were updated to:

  • Include the “use of Dermabond or other topical skin adhesive” as a type of medical treatment. (See key indicators 111.1.1, III.1.2, III.1.3, III.2.1, III.2.2, and III.2.3.)
  • Clarify computation of organization inmate population: This value is the sum of prisoners housed + outsourced prisoners. It is the denominator for calculating the rates for the organization characteristics report. The System will compute the sum of the inmates housed + inmates outsourced to generate the organization inmate population. Users need only to report:

Inmates Housed: Number of inmates in facilities operated by the DOC on the last day of a given month. Do not include inmates housed in other states’ correctional facilities, facilities not operated by the DOC, or parolees. Include inter-state compact cases and offenders housed in DOC facilities as “safe keepers,” i.e., for an evaluation/diagnostic assessment or as a courtesy for a local facility or law enforcement agency.

Inmates Outsourced: Number of inmates in facilities not operated by the DOC on the last day of a given month. Include inmates housed in other states’ correctional facilities, facilities not operated by the DOC such as facilities operated by private vendors and county or regional jails. For July 2015 – to current, the System will re-compute the organization rates.

Click here for the Counting Rules document updated July 5, 2016.

PBMS Resource Manual Updated September 11, 2014

The PBMS Resource Manual contains background information about the Performance Based Measures System, the counting rules for the Agency and Facility Characteristics and Key Indicators, Frequently Asked Questions and Answers, download templates and users guide developed by Advanced Technologies Group.

Click here for the PBMS Resource Manual updated September 11, 2014.

ASCA 2014 Top Five Critical Issues Report

The ASCA June 2014 Critical Issues Report has been completed.  The top five critical issues identified by agency heads included:

1. Staff Issues – Recruitment (shortages), Selection, Retention (turnover), Succession, Safety, Wellness, Compensation, Training, Discipline, Union, Managers, Experience, Culture.
2. Administrative Segregation – Policies and Procedures, Practices
3. Mental Health/Medical Services
4. Reentry Services Development
5. Budget Matters

Click here for the full June 2014 Critical Issues Report.

ASCA 2013 Current Issues in Corrections Survey

The Association of State Correctional Administrators (ASCA) conducts an annual survey of its membership to identify the current issues faced by correctional agencies and their relative priority.  In June and July 2013, ASCA conducted a survey of members to identify and rate the level of importance of the top four issues facing their agencies and to rate issues identified in previous surveys to determine the continuing relevance of these issues for their agencies.  Thirty agencies responded to the survey.

In 2013 the most identified top four issues that agencies are dealing with included:

  1. Population management; increasing inmate population;
  2. Recruiting and retaining correctional staff;
  3. Budget;
  4. Managing mental health population; and
  5. Cost of inmate medical care.

Click here for the report of the 2013 Current Issues in Corrections Survey.
Click here
for a summary of the 2013 Survey.

June 2012 Current Issues in Corrections Document

The Association of State Correctional Administrators (ASCA) conducts a semi-annual survey of its membership to identify the current issues faced by correctional agencies and their relative priority.  In June and July 2012, ASCA conducted a survey of members to identify and rate the level of importance of the top four issues facing their agencies and to rate issues identified in previous surveys to determine the continuing relevance of these issues for their agencies.  Thirty-one agencies responded to the survey.  Click here for the report of the June 2012 Current Issues in Corrections Survey.

CSG Report: Adults with Behavioral Health Needs under Correctional Supervision: A Shared Framework for Reducing Recidivism and Promoting Recovery

The Council of State Governments (CSG) Justice Center has released Adults with Behavioral Health Needs under Correctional Supervision: A Shared Framework for Reducing Recidivism and Promoting Recovery. The report is written for policymakers, administrators, and service providers committed to improving outcomes for the large number of adults with mental health and substance use disorders that cycle through the criminal justice system. It introduces an evidence-based framework for prioritizing scarce resources based on assessments of individuals’ risk of committing a future crime and their treatment and support needs. The report also outlines the principles and practices of the substance abuse, mental health, and corrections systems and proposes a structure for state and local agencies to build collaborative responses.

The report introduces a framework that can be used at the corrections and behavioral health systems level to prioritize scarce resources based on objective assessments of individuals’ risk of committing a future crime and their treatment and support needs. The report on the Criminogenic Risk and Behavioral Health Needs Framework was supported by the U.S. Justice Department’s National Institute of Corrections (NIC) and Bureau of Justice Assistance (BJA), and by the U.S. Department of Health and Human Services’ Substance Abuse and Mental Health Services Administration (SAMHSA). It was developed in partnership with the

  • Association of State Correctional Administrators,
  • National Association of State Mental Health Program Directors,
  • National Association of State Alcohol and Drug Abuse Directors,
  • American Probation and Parole Association, and other organizations and national experts.

“NIC recognizes the care of inmates with mental health and/or substance abuse diagnoses as a top priority for the nation’s correctional systems. Our support of the framework is indicative of the need for corrections to have comprehensive tools that guide practitioners through effective decision making, program planning, and treatment. The framework is one of many methods and processes that will aid in this endeavor. NIC is pleased to be part of these efforts,” said Director Morris Thigpen.
 
The framework white paper and summary, a FAQ, link to the press release, and other resources can be  found at www.csgjusticecenter.org/mentalhealth/bhcorrframework.

A webinar will be held October 2, 2012 to introduce the framework and how it can be used. Click here for information and a registration link. 

The report and related materials were supported by the National Institute of Corrections, Bureau of Justice Assistance, and the Substance Abuse and Mental Health Services Administration. They were developed in partnership with the Association of State Correctional Administrators, National Association of State Mental Health Program Directors, National Association of State Alcohol and Drug Abuse Directors, the American Probation and Parole Association, and other organizations and national experts. Single hard copies can be ordered while supplies last from NCJRS (www.ncjrs.gov, NCJ# 239596).

2012 PBMS Participation and Technical Assistance Survey Report

During February 2012, ASCA membership was surveyed as to their experiences and technical assistance needs regarding the Performance Based Measures System (PBMS).  Agencies provided feedback and suggestions as to how the System might be improved or upgraded to be more user-friendly and efficient; thus, ensuring its success.  Click here for the report of the PBMS Participation and Technical Assistance Survey.

June 2011 Current Issues Document

The Association of State Correctional Administrators (ASCA) conducts a semi-annual survey of its membership to identify the current issues faced by correctional agencies and their relative priority.  In June and July 2011, ASCA conducted a survey of members to identify and rate the level of importance of the top four issues facing their agencies and to rate issues identified in previous surveys to determine the continuing relevance of these issues for their agencies.  Twenty-seven agencies responded to the survey.  Click here for the report of the June 2011 Current Issues in Corrections Survey.

August 2011 Executive Directors' Report

The Executive Directors' report presented at the August 2011 ASCA Business Meeting in Kissimmee, FL covered the period of January 28, 2011 through August 7, 2011.

The report includes updates on:

  • ASCA Executive Committee Meetings
  • Use of Restraints on Pregnant Women Behind Bars
  • Collaboration with the Association of Paroling Authorities International
  • ACA Legislative and Government Relations
  • PEW Charitable Trusts Collaboration
  • PREA Standards
  • National Forum on Recidivism Reduction
  • ASCA/CSG Substance Abuse and Mental Health Collaboration Project
  • Byrne Clearinghouse Grant
  • Byrne Reentry Information Sharing Project (2007) & Justice Information Sharing Project (2009)
  • Justice Information Sharing Law Enforcement Implementation Project
  • Performance Measures Update
  • ASCA Survey Activity
  • ASCA Committee Reports
  • ASCA Regional Updates

ASCA ICRN Report to the National Institute of Corrections

The Research and Best Practices Committee has been working closely with NIC to bring together researchers working in correctional agencies to share their knowledge with the agency’s key administrators in an effort to better inform decision-making through the application research-based knowledge.  That work culminated in a report to NIC in which the results of the initiative are presented.   Click here for the ICRN report

Executive Directors' Report

The Executive Directors' report presented at the August 2010 ASCA Business Meeting in Chicago, Illinois covered the period of January 2010 through July 2010.

ASCA Constitution

Click here for the ASCA Constitution

ASCA Committee Membership

While each jurisdiction represented in our Association has its own unique characteristics and issues, all of our member agencies share more in common about their work than that which is different. In ASCA, united members can do more to advance the corrections progress than each one alone.

Click here for the ASCA Committees and Members and Associates who serve on the ASCA Committees updated January 26, 2017.

ASCA Financial Documents

Click here to view the January 2014 - December 2014 Treasurer's Report.

Click here to view the independent audit of ASCA financial statements for 2012 and 2013.

Click here for information about ASCA Treasurer John Wetzel.

ASCA December 2010 Current Issues Document

Click here to view the most recent ASCA Current Issues in Corrections document developed in December 2010.

Performance Based Measures System Resource Manual

The resource manual includes an introduction to PBMS; responses to frequently asked questions; ASCA Constitution; history and mission of PBMS: counting rules for the key indicators; glossary of terms; data entry guidelines; sample reports; template for data uploads; PBMS users guide; and training handouts and presentations.

2010 PEW Prisoner Population Report

The PEW Research and ASCA collected data regarding prison population and developed this report on prisoner population in May 2010.

Pandemic Plans

Corrections Response to Pandemic Planning

The Association of State Correctional Administrators is pleased to provide ASCA's Corrections Response to Pandemic Flu Manual. This project was supported by Corrections Response to Pandemic Flu (BJA grant #: 2006-CV-BX-K003) awarded by the Bureau of Justice Assistance to the Association of State Correctional Administrators.  The Planning Guide includes a Corrections Planning Checklist intended as a tool for Corrections Planners to review their continuity of operations plans to see if they address the areas recommended by ASCA’s Pandemic Planning Workgroup. Some of these areas include:  

1. Sufficiency of Medical Equipment, Medications and Supplies at your Institution(s)
2. Ensure that your Medical Procedures are in Order
3. Ensure that Your Institution Can Continue Operations During a Pandemic
4. Ensure that Your Plan Effectively Manages and Motivates Staff During a Pandemic
5. Plans for Managing Inmates & Visitors at the Onset and throughout the Medical Emergency

The manual also includes:

  • The History of Pandemics and Their Impact on Prisons
  • The Response of Departments of Corrections’ to the 2009 H1N1 Influenza
  • ASCA’s Survey of Pandemic Preparedness
  • Experiences of Corrections Agencies with their Medical Emergency Plans
  • Planning for Pandemics: General Considerations
  • Corrections Staff and the Pandemic Response
  • What Was Learned Concerning Antivirals, Personal Protective Equipment
  • The 2009 H1N1 Influenza Experience: Conclusions and Recommendations
  • ASCA’s Corrections Pandemic Planning Checklist
  • Annotated Bibliography of Pandemic Influenza Documents and Resources
  • Documents and Resources Relating to Other Potential Pandemic Diseases

Click here to download the Corrections Response to Pandemic Flu Manual.